Terms and Conditions

INSURANCE

Bottles UP Bartending maintains $300,000 in General Liability Insurance and $100,000 in Liquor Liability Insurance. If your venue requires being listed as an additional insured or if you need a copy of our insurance, please inform us, and we will gladly comply.

BRANDING POLICY

We reserve the right to display our business cards, branded matchbooks, and branded menus at every event.

PARKING POLICY

The host is responsible for providing convenient parking for all staff and covering any associated parking fees. Failure to comply with this policy will result in an additional charge of $50 per staff member. If the lack of convenient parking delays setup, the staff reserves the right to keep the bar closed during the setup time until they are ready to serve.

CHANGING POLICY

Bottles UP Bartending reserves the right to change policies at any time. If you have booked before a policy change, you will be notified of the new changes and will be required to adhere to them.

LIQUOR LICENSE POLICY

Most private events do not require a permit to use a liquor license if the event is closed to the public and there is no direct sale of liquor. Some venues may require a permit regardless of the law. Obtaining a permit may incur a fee of up to $500. For events requiring a permit, please book at least 30 days in advance to allow time for paperwork. Events booked with less than 30 days’ notice may incur a rush fee of $100-$500, depending on the timeframe and complexity.

EVENT DISCLOSURE POLICY

Providing all necessary information is crucial for the success of your event. The Bartender must be informed of all event details via the booking form. Important details include, but are not limited to: 

  • Reason for the event 
  • Accurate guest count 
  • Accurate events start time 
  • Layout of the event space 
  • Use of glassware vs. plasticware 
  • Multiple bar locations 
  • Logistic obstacles (stairs, elevators, hills, security doors, long distances, poor dolly access, etc.) 
  • Other bar/serve staff hired 
  • Bar location (e.g., under direct sunlight) 

Failure to fully disclose event details or provide inaccurate or misleading information may result in additional fees of up to $150 per bar staff and $75 per serve staff, depending on the severity of the issue. 

TRAVEL FEES

Events located 30 or more miles from Toledo, OH may be subject to a travel fee. The travel fee is calculated based on staffing requirements and may change if staffing changes after the initial quote. 

CANCELLATION/ REFUND POLICY

If the client cancels the event within 72 hours before the services are required, the bartender will receive $0, and the deposit will be returned. If the client cancels less than 72 hours before the event, the deposit will not be returned. Any items already prepared or purchased for the event will be charged in full. Cancellation includes any part of the booking, such as rentals, purchases, ingredient prep, and staff. Events ending earlier than initially invoiced are not eligible for a refund of unused time. The deposit can be applied to a future event within 6 months of the original event. 

PAYMENT POLICY

We accept payment via cash, money order, Venmo, and all major credit cards. A deposit of $50 is required upon booking, with the remaining balance due 72 hours before the event. If the balance is not paid, the event will not proceed, and the deposit will not be returned. Credit card information is required upon booking, and a payment link will be sent via email or text. Unused time is still subject to charge, and no refunds are given for staff sent home early. Cash payments must be placed in a sealed envelope addressed to Bottles UP Bartending. 

HOLIDAY POLICIES

Staffing and bar rental rates are 50% higher for major holidays and 25% higher for minor holidays. Major holidays include October 31st, November 24th & 25th, and December 24th, 25th, & 31st. Minor holidays include January 1st and July 4th. These policies are based on the frequency of events and staffing difficulties on these dates. 


UNIFORM POLICIES

Our staff wears a predetermined uniform, which is important to our brand. If you wish for the staff to wear something else, the rate increases by an additional $10 per hour per staff member. The uniform includes: 

  • Black slacks/pants/jeans 
  • White buttoned collared shirt with sleeves rolled past the elbows or white collared short-sleeved blouse (white or black) 
  • Black bowtie or black bowtie choker/headband